1. Introduction

At Fairdeal Furniture Limited, we regard the protection of personal data as paramount to our commitment to transparency, integrity, and trust. Aligned with the principles outlined in the Data Protection Act of Kenya, this policy articulates our unwavering dedication to safeguarding the privacy and security of the personal information entrusted to us. Recognizing the critical importance of responsible data management, we prioritize compliance with data protection laws to ensure that the rights and expectations of individuals are respected and upheld.

2. Scope

This policy applies comprehensively across the spectrum of personal data handled by Fairdeal Furniture Limited, encompassing interactions with clients, employees, and business associates. Our commitment to data protection extends to every facet of our operations, ensuring that the highest standards are maintained in the processing, storage, and sharing of personal information.

3. Data Collection and Purpose

We collect personal data for specific and lawful purposes, including order processing, customer support, and internal analytics. The collected data is relevant, minimized, and utilized solely for the intended purposes. This ensures that the information we gather is meaningful, purposeful, and in line with the expectations of those who entrust us with their data.

4. Consent

Prioritizing individual autonomy and control over personal data, we diligently seek explicit and informed consent from individuals before engaging in the processing of their information. Consent is obtained freely, without coercion, and individuals are assured of their right to withdraw consent at any time without facing adverse consequences.

5. Data Security

The security of personal data is a non-negotiable priority for us. Through the implementation of robust security measures, including encryption, access controls, and routine security audits, we strive to create an environment that protects against unauthorized access, disclosure, alteration, and destruction of personal information. Our commitment is to ensure that data remains confidential, integral, and available when needed.

6. Data Accuracy and Minimization

To uphold the principle of data accuracy and relevance, we commit to maintaining precise records. Personal data is retained only for the duration necessary for the intended purposes, and systematic reviews are conducted to ascertain its accuracy, completeness, and ongoing relevance. This approach guarantees that the data we store is both current and germane to its designated purpose.

7. Data Subject Rights

Respecting the rights of data subjects is a cornerstone of our data protection philosophy. Individuals have the right to access, rectify, erase, and restrict the processing of their personal data. We provide transparent mechanisms for the exercise of these rights, ensuring that individuals have agency and control over their personal information.

8. Data Sharing and Third Parties

As a matter of policy, Fairdeal Furniture Limited does not engage in the sale or rental of personal data to third parties. Data sharing is restricted to authorized service providers and partners who adhere to our stringent data protection standards, thereby ensuring that personal information is treated with the same level of care and diligence as within our organization.

9. International Data Transfers

When engaging in the international transfer of personal data, we commit to implementing safeguards that align with data protection laws. This ensures that data is transferred securely and in compliance with the relevant legal requirements, safeguarding the privacy and security of the information.

10. Data Breach Response

In the unfortunate event of a data breach, Fairdeal Furniture Limited has established comprehensive procedures for detection, reporting, and investigation. This approach ensures swift and effective action, including the notification of affected individuals and relevant authorities as stipulated by legal requirements. Our commitment is to transparency and accountability in managing and mitigating the impact of any data breach.

11. Employee Training and Awareness

Recognizing that employees are integral to the success of our data protection efforts, all staff undergo rigorous training on data protection principles and their specific responsibilities under this policy. Regular awareness programs are instituted to keep employees abreast of evolving best practices and to instill a culture of data protection throughout the organization.

12. Compliance Monitoring and Review

The dynamic nature of data protection laws necessitates ongoing vigilance and review of our data protection practices. Periodic reviews are conducted to ensure continual compliance with the Data Protection Act, and this policy is updated as needed to reflect changes in laws, regulations, and business processes. This commitment to monitoring and review underscores our dedication to maintaining the highest standards in data protection.

13. Data Protection Officer

Fairdeal Furniture Limited designates a dedicated Data Protection Officer (DPO) responsible for overseeing all data protection activities within the organization. The DPO serves as a central point of contact for data subjects and regulatory authorities, reinforcing our commitment to accountability, transparency, and effective communication in all matters related to data protection.

14. Contact Information

For inquiries related to our Data Protection Act Policy or the processing of personal data, individuals may contact us at [email protected]. We are committed to providing clear and accessible channels for communication, ensuring that individuals have the means to address any concerns or seek clarification regarding their personal data.

This Data Protection Act Policy is effective from January 1st, 2024.